In today’s work culture, completing a task is nearly impossible without employing at least one technological solution. Programs, tools, and applications were developed to make the lives of individuals and businesses more accessible and practical. They quickly become required to increase work productivity, collaboration, and overall success.

In this article, we will introduce you to seven tools that are game changers in terms of performance, dedication, and efficient use of work time. They include features that can assist teams with essential aspects such as task organization, reminders, meetings/calls, communication, information access, and more. If you want more help, check out Accely website.

 

Best Work Productivity Tools

1. Slack as a communication tool

 

We begin our list with this tool, which has recently gained popularity. Slack is a business messaging app that centralizes all members, messages, and files related to a specific subject, improving collaboration and work productivity. The most innovative aspect of Slack is its organized spaces called “channels” and the ability to create one for each sector of the company/work. This is why Slack is an excellent choice for serving as the central communication hub for any project or team.

Another helpful feature is the “Reminder” tool: You type “/remind” in a channel and specify what you want to be reminded of. Slackbot will notify you when the time comes, assisting users in completing tasks and meeting deadlines. Finally, the audio/video call feature allows you to save time by jumping into a call with up to 15 people without switching from Slack to other platforms.

According to a 2015 survey, teams using Slack saw significant benefits, including a 32% increase in team productivity, a 48.6% decrease in email use, and a 25.1% decrease in meetings. Slacks, we conclude, streamline communication, have enormous organizational potential, and facilitate integration, optimizing team members’ time and performance.

 

2. Work-Integration Spatial Chat

 

As a result of the COVID-19 quarantine, many businesses resorted to online meetings/calls using tools like Zoom, Skype, or Google Meet. And while those platforms are excellent, other options have gained popularity due to their novel approach to remote calls. One of them was Spatial Chat. Why? Because this platform enables the creation of “spatial” meeting rooms by simulating scenarios inspired by real-world offices.

Begin with the Free plan!

Sign up and have fun! You and your team can manage projects and track time for free!

INSERT YOUR EMAIL ADDRESS

MAKE A FREE ACCOUNT

Spatial appears to be more team-oriented than other video call applications because it allows users to see their coworkers (in avatar format) in custom rooms with objects such as computers, tables, frames, etc. It is also possible to share 2D versions of 3D models, projects, videos, images, and pdfs. The best part is that everything can be touched virtually so you can change your seat position, for example. You can still make a Happy Hour directly on Spatial at the end of a work meeting.

It can make remote team meetings more productive by providing a dynamic environment, avoiding the slow and uninteresting aura that traditional meeting platforms can have. People in a virtual space can form groups for different topics of conversation; avatars can move freely between groups or create new groups, enter rooms to make the conversation private, or even take a coffee break at the digital equivalent of the coffee shop.

 

3. To be practical

 

Whereby is the simplest way to meet over video – with no app or software download required – if you need a simple, quick alternative for conversation and calls. The novelty is that you can choose your personalized URL and meet it in your browser, whether on mobile or desktop, with just one click.

The game-changer feature, however, is “Breakout Groups,” which are ideal for running efficient classes, events, and workshops, especially since Whereby’s YouTube integration is available. When it comes to working productivity, every minute saved counts. So, a tool that simplifies calls or meetings is valuable to any team because people won’t have to worry about technical details like creating accounts, downloading apps, or even determining where the call will take place.

 

4. Mailchimp for self-assurance

 

When it comes to productivity, managing your time in a strategic yet efficient manner is critical. You must use that period to complete as many tasks or achieve as many goals as possible. Mailchimp, on the other hand, does the work for you rather than investing your valuable time in creating different messages or filling separate target groups. It is intended to generate mailing lists for various purposes, create and send messages, and obtain all engagement data to assist you in identifying your contacts’ habits and moves.

One of Mailchimp’s features is the “subject line helper,” which can give you real-time feedback on what works and doesn’t as you write. It can advise you on word and character counts, punctuation, and emoji usage. These will assist you in developing an initial engagement and maintaining it, as you will receive recommendations on the following best action to take.

So, suppose your work productivity depends on sending strong messages (especially for marketing or commercial teams). In that case, Mailchimp may be your ideal match because you will ensure your communication follows best practices, making it even more powerful, efficient, and time-saving.

 

5. Evernote for data storage

 

Evernote is a program that allows us to save any information, including annotations, web links, files, text documents, and spreadsheets. All that information and documentation can be protected and organized within the app. Not only that, but users can easily find any content because it supports comprehensive searches and has an efficient tag system.

It is ideal for jotting down ideas, making checklists, saving information, and keeping it accessible. The note-taking feature allows for the insertion of scanned documents and images, allowing you to write down and illustrate your ideas to understand their content better. The organization is relatively simple, consisting primarily of notebooks and the tag system, which helps to reduce the amount of time spent searching for what you want.

Evernote is an excellent tool for increasing work productivity because it reduces the time spent looking for information and allows for the quick capture of relevant ideas and important visual details for future reference. It’s also a convenient way to prepare and store documents, concentrating a large amount of information in one location.

 

6. Use it to collaborate

 

Coggle is a digital mind-mapping tool that allows for brainstorming in a centralized, online location. It is intended to assist individuals in taking notes, brainstorming ideas, visualizing connections between concepts, and collaborating with others. Coggle provides users with a straightforward way to share and understand complex pieces of information while simplifying them. It is possible to do real-time brainstorming, add references, and use the mind maps as documents using collaborative mind mapping.

This technological tool is handy for ideas that require creative and critical thinking input, as it allows for the free association and linking of text, images, and video in one location to form rich resources for project work. These will enable you to create, discuss, and, most importantly, visualize relevant information for projects or tasks in less time.

Mind Mapping is a method that can significantly aid in real-time collaboration, scheduling, visualizing concepts, and developing ideas. For example, by breaking down a project into smaller parts, we can better understand what is essential, what is missing, and what needs to be done. With these insights in mind, we can begin working on things that are truly important to us.

 

7. Nutcache is a project management tool

 

Nutcache is a project management tool that enables team collaboration, time tracking, project monitoring, and task management to increase work productivity. Nutcache assists teams in completing projects on time and within budget. Among the tool’s many features, the ones mentioned above are crucial for productivity. The platform enables businesses to organize tasks based on the urgency of completion, consider budgets, so costs are not exceeded, and communicate with employees and customers to exchange project information.

All of these resources and features make it easier for everyone to devote their time and get more done because the project’s life cycle has already been defined, all of the information is available with a few clicks, and the user can document each step that has been completed, focusing their efforts on moving on to the following goals.

Using Nutcache, users automate their daily tasks, including low-priority ones, allowing them to devote more time to the most critical studies. Instead of putting in the effort to create their invoice in Microsoft Word, Nutcache can assist users with time tracking and invoice generation. Using software to simplify the work process allows you to accomplish more in the same amount of time. Furthermore, more complex assignments that require more strategic thinking will not have to compete with simple but mandatory activities. This way, not only is work productivity increased but so are more significant accomplishments.

 

8. Workplace Productivity Bonuses

 

For some people, once they “get in the zone,” their productivity skyrockets, and they can concentrate and execute everything flawlessly. However, most of the time, the same people struggle to stay in that zone for more than a few minutes. If that’s the case, we may have the ideal and most straightforward tool to recommend: TomatoTimers. It is based on the Pomodoro Technique, in which a person works on sprints of 25 minutes with complete focus, followed by 5-minute breaks.

The tool is a customizable and simple-to-use looping Pomodoro timer for increasing efficiency and tracking time. Users create a task list, work on it during the timed period, and after each sprint is completed, TomatoTimers allows them to put a checkmark on a personalized to-do list based on the previously defined assignments to track progress. It encompasses everything that works productivity entails: efficient use of time, focus, task execution, and job completion. TomatoTimers can be a valuable asset to a team or a member if they are having difficulty concentrating or need to take breaks to stay productive.

Another common issue is that, even though technology has facilitated work processes and habits are rapidly changing, we still face bureaucratic duties, particularly regarding documentation. Given this, our final two tools can be lifesavers for optimizing practically any necessity that necessitates paperwork. And we all know how much administrative work can get in the way of making the most of our limited time.

 

DocuSign is the first. It enables users to improve operational efficiency and reduce the time required to prepare, send, and sign documents. According to DocuSign, customers frequently see immediate productivity gains, reducing the time needed to prepare documents by 90%.

Our second recommendation is Camscanner, a free app that scans and organizes any physical content the user wants to save in digital formats, such as a document, a contract, or college work. These documents can then be saved in PDF or JPG format and shared with others via social media or email.

Consider how much time you would waste if you had to manually digitalize each paper in a printer machine and go through several steps to share with different people or channels. What a waste of time, right?

 

Conclusion

In the last decade, society has made significant advances in developing solutions to improve all aspects of our lives. Although some people remain skeptical and unfamiliar with technology, most of us are eager to discover the wonders it can perform in our daily lives, particularly in our work routines. The truth is that using digital tools while performing our jobs is unavoidable; however, we have the freedom to choose which solution becomes a part of our days and how it can impact our productivity and improve our results.